Privacy Policy

1. Information We Collect

We collect personal information necessary to deliver safe, high-quality athletic programming and manage academy operations:

• Athlete Information: Full name, birth date / age cohort, jersey sizing, medical disclosures (allergies, medical conditions, medications, emergency care plans), and athletic progress assessments.
• Parent / Guardian Details: Full name, email address, primary and secondary telephone numbers, mailing/residential address, and billing/payment preferences.
• Coach & Volunteer Applicants: Resume information, NCCP coaching certifications, Respect in Sport certificates, Criminal Record Check with Vulnerable Sector Screening (CRC-VSS) documentation, and references.
• Technical, Cookies & Website Analytics: Browser type, operating system, pages visited, session duration, and anonymized diagnostic data collected via standard cookies, Google Tag Manager, and analytical measurement tags.

2. How We Use Your Information

Information collected by NAA is used exclusively for legitimate academy operations:

• Placing athletes into appropriate developmental tiers, age groups, and practice schedules.
• Ensuring coach readiness and immediate medical response in case of emergency or allergic reaction.
• Distributing official Athlete Progress Reports and session schedules to families.
• Facilitating tournament registration, bracket scheduling, and digital scoring (via platforms such as TeamLinkt).
• Verifying coaching staff credentials and maintaining compliance with Saskatchewan safe sport regulations.
• Communicating program announcements, schedule updates, or weather-related gym closures.

3. Zero Monetization & Information Sharing Policy

We will never sell, rent, lease, or monetize your personal information to third parties.

Personal data is shared only on a strict need-to-know basis: with assigned certified coaches for athlete safety, with facility permit issuers (such as school boards or municipal recreation departments) where required by booking agreements, or when legally compelled by law enforcement or public safety authorities.

4. Data Security & Storage

NAA implements multi-layered administrative, technical, and physical safeguards to protect your data. All web transmission of registration data uses Secure Sockets Layer (SSL/TLS) encryption. Access to sensitive athlete information and coach screening documents is restricted to designated academy leadership and authorized technical directors.

5. TeamLinkt Sports Management Platform (Saskatchewan Provider)

To deliver modern, organized sports programming, NAA partners with TeamLinkt (headquartered in Saskatoon, Saskatchewan). TeamLinkt is utilized for digital roster management, seasonal practice and game scheduling, tournament brackets, digital match scoring, and team communications.

When parents and participants use TeamLinkt features or direct registration links, information such as guardian contact details, athlete name, birth year, and signed digital waivers are processed through TeamLinkt's secure platform in accordance with their privacy standards. TeamLinkt does not sell participant data. You can review their full privacy practices at TeamLinkt Privacy Policy.

6. Google reCAPTCHA v3

Our website uses Google reCAPTCHA v3 on all submission forms to verify human interaction and defend against automated spam. Google reCAPTCHA analyzes device and browsing behavior in accordance with Google's Privacy Policy and Terms of Service.

7. Web Analytics, Google Tag Manager & Social Pixels (Meta/Facebook)

To understand how visitors discover our programs and to optimize community awareness of youth sports opportunities across Regina and surrounding Saskatchewan communities, our website utilizes standard analytical and measurement tools:

• Google Tag Manager & Analytics (GA4): We utilize Google Tag Manager (Container ID: GTM-PGDV69RB) to deploy aggregate analytics measurement. These cookies collect non-identifying telemetry such as visit duration, geographic area (e.g., Regina, SK), referring websites, and popular program pages. Google does not receive participant names, emergency health disclosures, or minor athlete records. You can learn how Google handles website data at Google Partner Privacy Policy.
• Meta / Facebook Pixel: When announcing seasonal camp registrations, tournament invitations, or open houses on Facebook or Instagram, we may employ the Meta Pixel. This pixel measures the effectiveness of parent-facing community announcements and helps us reach local families seeking athletic training. Data collected by Meta is governed by the Meta Privacy Policy.
• Strict Protection of Minors: In compliance with Canadian privacy regulations and child protection principles, NAA strictly prohibits behavioral profiling or targeted advertising directed toward minor children. All promotional and analytics campaigns are strictly intended for adult parents, guardians, coaches, and sponsors.
• Cookie Controls & Opt-Outs: You can manage or disable cookies at any time through your web browser settings. To opt out of Google Analytics measurement across all websites, you may install the Google Analytics Opt-out Browser Add-on.

8. Parental Rights: Access, Corrections & Deletion

Parents and legal guardians have the right to review any personal information held about their minor child, request corrections to inaccurate records, or request the deletion of non-essential records upon conclusion of the athletic season. To make an access or deletion request, please email our Privacy Officer at info@naacanada.org.

Privacy Officer Contact

For privacy inquiries, record requests, or questions regarding our data policies: